So today I set out to start the project of converting my file cabinet into a computer folder. My intention was to start scanning all of my paper documents that I would need for taxes and convert them into pdf files.
Why would I want to do this? The number 1 reason is of course to de-clutter and reduce the amount of paperwork I have laying around, and 2 to make those documents more accessible as they will all be placed on the cloud where I can access them even on my cell phone.
I made it about 5 minutes into the project, got totally overwhelmed and decided to drop the whole project for now. I decided that I would need a simple plan to get it started. I will start with just those items that go into a particular folder. The first will be paychecks for both my wife and myself. That is enough for now. It is just one step towards starting a new minimalist practice.
I have separated other documents into piles to be scanned and saved later. The good thing is that there are many that I don’t have to scan. Certain bills that I pay online I always save and print to pdf the receipt, and bank account statements I download from my bank. Yay
I have a flat bed scanner that I have had since 2005. It is slow, but still does a good job. I have elected to use my Iphone for this project. I downloaded an app called Scanner Mini which is free and it works pretty good as I can save all scanned documents to Icloud. I can then download them from Icloud on my laptop, rename them and place them in the appropriate folder. I use both skydrive and a 64 gig thumb drive to back up all of my important documents. I know, it is a large project to take on but I know once complete I will never have to worry about all of that paperwork building up again. I may even get rid of my file cabinet and just use a file box or a multiple file folder for those important documents that I need to save in hard copy like birth certificates and such.